Email HR to Request Experience and Relieving Letters
New employers often need your relieving letter and sometimes your experience letter before or shortly after you start. Fill in your information to send a clear request to HR.
Your email
Subject:Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I’m writing to ask for my relieving and experience letters to give to my new employer.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also tell me when my full and final settlement will be handled, and if anything is pending, like the clearance form or returning company items? I’d like to finish everything before my last day.
My work email will be inactive after [Last working day], so please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number].
Thank you for your cooperation.
Regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Before your last day
Subject: Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I’m writing to ask for my relieving and experience letters to give to my new employer.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also tell me when my full and final settlement will be handled, and if anything is pending, like the clearance form or returning company items? I’d like to finish everything before my last day.
My work email will be inactive after [Last working day], so please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number].
Thank you for your cooperation.
Regards,
[Your name]
Follow-up after leaving
Subject: Follow-up: relieving letter, experience letter and full and final settlement — [Your name]
Dear [HR contact's name],
I hope you are well. My last working day at [Company name] was [Last working day], and I haven’t received my relieving or experience letters yet. I’m following up on these and my full and final settlement.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If anything is still pending from my end, please inform me and I’ll address it immediately. Otherwise, could you let me know when to expect the letters and settlement?
Please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number]. Thank you for your assistance.
Regards,
[Your name]
Urgent: new employer needs it
Subject: Urgent: relieving and experience letters needed by [Needed by] — [Your name]
Dear [HR contact's name],
My new employer needs my relieving and experience letters from [Company name] for the joining process, and I need to submit them by [Needed by]. I’d greatly appreciate it if you could prioritize issuing them.
Here are my details for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If the final letters require more time, could you send a soft copy, or a letter confirming my role and dates, meanwhile? I’m ready to complete anything else pending, like the clearance form or returning company belongings, right away.
Please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number]. Thank you for your support.
Regards,
[Your name]
Tips
Request before your last working day, while you can still access email and colleagues, and complete the clearance or no-dues process quickly. Letters are usually given only after it's done.
Check each letter you get: ensure your name, job title, and joining and leaving dates match your offer letter and payslips. Background checks verify these.
Ask HR to update your exit date in your EPF account, to transfer the balance to your new employer.
Inquire what your full and final settlement covers, like pending salary, leave encashment, and any bonuses, less deductions such as a notice buyout.
Keep digital copies of the letters, your payslips, and your Form 16 together. You'll need them for future jobs.
Requesting Your Experience and Relieving Letters
When you're ready to move on to a new job, your new employer might ask for your experience and relieving letters from the previous company. These documents show that you have left your last job properly and detail the work you did there. It's a step that can come up when you're about to join a new team.
Daily Hirer helps you by providing a handy tool to draft an email to HR for these letters. Use it when you have a job offer in hand or even before the final interview. This way, you can focus on finding and applying for jobs across top technology cities in India.
Frequently Asked Questions
How is a relieving letter different from an experience letter?
A relieving letter states you resigned, your duties ended on a certain date, and you completed the exit process. An experience letter states your role and how long you worked there. Many companies provide these two as one letter.
When can I expect my relieving letter?
It's typically given on your last working day or shortly after, once you have completed clearance. Since timelines differ by company, it's best to ask HR for a specific date.
What should I do if HR doesn't respond?
Send follow-up emails every few days, copying in your former manager or the HR head, and keep a record of all requests. Meanwhile, ask your new employer if your payslips and offer letter can temporarily serve as proof of employment.
Is it possible for an employer to hold back the relieving letter?
Employers often release it only once your notice period dues are settled and company belongings are returned. Resolving these or arranging a buyout usually releases the letter.