Input your details to receive a well-polished resignation letter. Select a format, then copy it, email it, or download it as a PDF.
Your letter
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this letter as my formal resignation from the position of [Your job title] at [Company name]. As per my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I'm thankful for the opportunities I've had here and the team's support. In the coming weeks, I'll do everything to ensure a smooth handover, including documenting my work and assisting the person who will take over my duties.
Please let me know the next steps for the exit process, including the handover, the return of company property, and my final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Standard
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this letter as my formal resignation from the position of [Your job title] at [Company name]. As per my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I'm thankful for the opportunities I've had here and the team's support. In the coming weeks, I'll do everything to ensure a smooth handover, including documenting my work and assisting the person who will take over my duties.
Please let me know the next steps for the exit process, including the handover, the return of company property, and my final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Short and simple
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation — [Your name]
Dear [Manager's name],
I am writing to resign from my position as [Your job title] at [Company name]. My last working day will be [Last working day], following my notice period of [Notice period].
Thank you for the opportunities during my time here. I will ensure my work is properly handed over before I leave.
Regards,
[Your name]
Warm, with thanks
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
With mixed feelings, I resign from my position as [Your job title] at [Company name]. After my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
Working with you and the team has taught me much, and I'm thankful for your trust and encouragement. I will leave with many fond memories and hope we stay in touch.
Until my last day, I will remain fully committed to my work and handing everything over properly.
With thanks and best wishes,
[Your name]
Asking for an early release
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation and request for early release — [Your job title]
Dear [Manager's name],
Please accept this letter as my resignation from the position of [Your job title] at [Company name]. My notice period is [Notice period], so [Last working day] would be my last working day.
[Reason for leaving]
I would appreciate if you could consider letting me leave before that date. I will complete a full handover before I leave and am willing to adjust the remaining notice against my leave balance or settle it as per the company's policy.
Thank you for your understanding and for everything I have learned here.
Sincerely,
[Your name]
Tips
Speak to your manager in person or over the phone first, then send your letter that same day to have the date on the record.
Refer to your offer or appointment letter for the notice period. It usually begins the day you resign unless your contract says something different.
Keep your letter brief and positive. There's no need to share reasons for leaving, and it's not the place for complaints.
Email it to your manager, copying HR, and keep a copy for yourself.
Inquire with HR about when you'll receive your final settlement and your relieving or experience letter.
When to Use the Resignation Letter Tool
Thinking of leaving your current job and stepping into a new opportunity? Use our resignation letter generator on Daily Hirer before you give your notice. This tool helps you draft a clear and respectful letter, making the resignation process smoother.
After you've secured a new position from our job listings or need a break, this tool can help you communicate your plans professionally. It's a handy step in your job transition, allowing you to focus on finding and applying for your next role in IT or other fields on Daily Hirer.
Frequently Asked Questions
What's the best way to write a resignation letter?
Write to your manager, clearly state your resignation and position, include your notice period and last working day, express thanks, and offer to transfer your duties. End with your signature. Three or four brief paragraphs will do.
Is it necessary to state a reason for leaving?
No. Giving a reason is optional, and many people choose not to include one. If you decide to mention a reason, keep it positive and brief, like starting a new job or relocating.
How do you calculate the last working day?
Start counting your notice period from the day you submit the resignation letter, unless your contract specifies differently. For instance, with a 30-day notice beginning on 1 October, the last working day typically falls on 30 October. The notice period calculator can find this for any specific date.
Is it okay to email my resignation?
Yes. Most employers accept resignations via email. You can paste the resignation letter into the email or attach it as a PDF, send it to your manager, and copy HR.