Enter your dates and a few details to create a simple, polite leave application for your manager. Choose the leave type, then copy it, email it or download it as a PDF.
Your letter
[Date of the letter]
[Manager's name]
[Company name]
Subject: Application for sick leave from [First day of leave] to [Last day of leave]
Dear [Manager's name],
I am writing to ask for sick leave for [Number of days], from [First day of leave] to [Last day of leave], as I am unwell and need time to rest and get better. [More detail]
I have briefed [Colleague covering for you], who will handle urgent matters while I'm away. I will catch up on any pending tasks when I return, and I can provide a medical certificate if necessary. If you need my input, I can be reached at [Contact during leave].
Thank you for your understanding.
Yours sincerely,
[Your name]
[Your job title]
Words in [brackets] are what you replace. The generator above fills them in for you.
Sick leave
[Date of the letter]
[Manager's name]
[Company name]
Subject: Application for sick leave from [First day of leave] to [Last day of leave]
Dear [Manager's name],
I am writing to ask for sick leave for [Number of days], from [First day of leave] to [Last day of leave], as I am unwell and need time to rest and get better. [More detail]
I have briefed [Colleague covering for you], who will handle urgent matters while I'm away. I will catch up on any pending tasks when I return, and I can provide a medical certificate if necessary. If you need my input, I can be reached at [Contact during leave].
Thank you for your understanding.
Yours sincerely,
[Your name]
[Your job title]
Casual or personal leave
[Date of the letter]
[Manager's name]
[Company name]
Subject: Application for casual leave from [First day of leave] to [Last day of leave]
Dear [Manager's name],
I am writing to request casual leave for [Number of days], from [First day of leave] to [Last day of leave], to handle personal matters. [More detail]
Before my leave begins, I will complete my urgent tasks and update the team on any pending items, and [Colleague covering for you] has agreed to cover for me. If something requires my attention, I can be contacted at [Contact during leave].
Please approve my leave. Thank you for considering my request.
Yours sincerely,
[Your name]
[Your job title]
Family emergency
[Date of the letter]
[Manager's name]
[Company name]
Subject: Urgent leave request: family emergency, [First day of leave] to [Last day of leave]
Dear [Manager's name],
I need to take leave for [Number of days], from [First day of leave] to [Last day of leave], due to a family emergency. [More detail] I apologize for the short notice.
I have asked [Colleague covering for you] to handle anything urgent, and I have shared my pending work details with them. If I need more time, I will inform you as soon as possible. For urgent matters, I can be reached at [Contact during leave].
Thank you for your support and understanding.
Yours sincerely,
[Your name]
[Your job title]
Leave extension
[Date of the letter]
[Manager's name]
[Company name]
Subject: Request to extend my leave until [Last day of leave]
Dear [Manager's name],
I am currently on leave and would like to request an extension for [Number of days], from [First day of leave] to [Last day of leave]. [More detail]
I apologize for any inconvenience this may cause. I have confirmed with [Colleague covering for you], who can continue to cover my urgent tasks. I will return to work on the next working day after [Last day of leave] and will promptly address all pending matters. Until then, I can be reached at [Contact during leave].
Thank you for your understanding.
Yours sincerely,
[Your name]
[Your job title]
Tips
If you're planning leave, apply as early as possible, and check your leave balance and the leave policy first.
For sick leave or an emergency, call or message your manager as soon as you can on the first day, then send the application.
You don't need to provide medical details. Saying you are unwell is enough unless your company's policy requires a certificate.
Requesting an extension? Send it before your current leave ends, and enter only the extra days in the date boxes.
Mention a colleague who can handle urgent work. It helps in getting your leave approved.
If your company has an HR portal or leave system, apply there too. The letter doesn't replace it.
Crafting a Leave Application
When you're in the middle of a job search or about to transition to a new role, planning leave can be a bit tricky. Our Leave Application Format and Generator can help you draft a professional leave request in no time. Whether you need to take time off for interviews or are planning a break after accepting a new job, this tool makes it simple to outline your request clearly.
As you search and apply for IT and Technology jobs on Daily Hirer, having a ready-to-go leave application format saves you valuable time. Just select the kind of leave you need, fill in the essentials, and you've got a polished application ready. It's one less thing to worry about while focusing on your next career step.
Frequently Asked Questions
What is the way to write a leave application?
Address it to your manager, mention the type of leave you need, provide the dates and the number of days, give a short reason, and say who will cover urgent work. Sign it with your name and job title.
Do I need to give a reason for taking leave?
It's common to provide a brief reason. For personal leave, "to attend to some personal matters" is enough, and for sick leave, you don’t need to explain your illness.
Can I apply for leave through email?
Yes, most employers accept leave applications by email. In emergencies, it's fine to make a call or send a message first, and then follow up with the email.
How are casual leave and sick leave different?
Casual leave is typically planned for short personal reasons, while sick leave is for health issues. Names, days allowed, and rules differ by employer, so check your leave policy.